Self-serve units with 24/7 PIN access. No managed contract, no courier, just document storage in London on your own terms.
Most document storage services collect your files and charge a retrieval fee every time you need something back. HOLD gives you your own secure document storage unit with controlled access and a personal PIN. Walk in day or night and take what you need.
Business document storage should be simple: store it, access it, done. If you're after a secure document storage solution without the overhead, this is it.
Close to your customers
Keep stock, tools and equipment close to where you work, deliver and meet customers, with quick access across London.
Modern secure units
Controlled entry, 24-hour CCTV and individually alarmed units help protect business-critical items.
Keep costs predictable
Add space without business rates, and change unit size as needs shift, so you’re not locked into paying for space you don’t use.
New customers get 50% off storage for the first 8 weeks, plus a price match within 3 miles if you’ve found a better rate nearby
It’s one of the more cost effective ways to get secure document storage in London without committing to anything long term.
Most providers price document storage by volume, duration and how often you retrieve something. HOLD charges one flat price per unit instead, cost effective whether you visit once a year or once a week.
Compare sizes and prices to find the right fit for your documents
4.8 Based on 86 reviews
Excellent location and very convenient self-service access. It gives me a lot of flexibility moving things in and out, which really benefited my travel. The staffs are all very kind and helpful, phone & email contact are accessible as well. Plenty of space to choose from for storage.
Previously stored my business inventory at Big Yellow. Haven't regretted switching to Hold Self Storage once. All the staff have been amazing from the initial quote stage through to move in and ongoing storage. They really try to find you solutions, help where they can and make you as comfortable as possible. Best se...
The experience was amazing. Big thank you to Dan, Terence, Bernardo, and Armeet they were proffesional and polite and helpful throughout the experience.
Convenient location, flexible access hours. Amazing and friendly environment, with such a welcoming team. Special thanks to Terrence, Armeet and James for assisting me every step of the way and explaining everything clearly and patiently. Would definitely use their services again when needed and highly recommended!
A very good experience with the HOLD Storage facility, everything was straightforward and clear. The facility is nicely organized and clean. I was offered water and Thank you to Dan and Teraence for helping me with removing my items also!
Very pleased with HOLD storage and have been using them for 3+ years now. The team are very responsive and happy to go the extra mile to help with any logistics. The Central Location 24/7 access is also very useful for my line of work. Highly recommended :)
Who uses HOLD for document storage?
Different businesses, the same reason: secure storage that doesn’t ask them to change how they work.
Unauthorised access is never an option: only authorised personnel from your business ever need the code, keeping sensitive documents and everything else exactly where you left them. HOLD runs some of London's more secure storage facilities, with your documents safe and stored securely from day one.
A few minutes of sorting now saves a lot of digging later
Only box up what you actually need to keep. Check the retention table above and clear out anything already past its date.
Keep financial records, HR files and legal paperwork in separate, clearly labelled boxes, not mixed together, so finding one document doesn’t mean emptying the whole unit.
A simple list of contents taped to the lid saves searching through everything when you need one file.
Archive boxes you rarely touch can go further back; anything you might need at short notice stays within easy reach of the entrance.
Know your retention rules
Retention periods depend on the record, so your records reach the right point without guesswork.
These are general guidelines, not advice for your business. Fully compliant retention policies are yours to set, in line with regulatory compliance and the wider industry regulations that apply to your business. Setting one once usually means minimal disruption to how you already work. Our business storage guide has the fuller picture.
Offsite document storage keeps historical archives and old documents out of the filing cabinet. Some documents, like signed contracts, need to stay in physical storage as original documents rather than just a digital copy you've scanned for backup. Plan for long term retention once, and you won't need to think about long term storage again.
Choosing offsite storage for your documents usually means picking between two models
A managed records centre tracks your documents in barcoded boxes and charges per retrieval, sometimes with a digital access portal or same-day delivery built in. Full document management services like that suit businesses who'd rather not think about storage at all. Storing files off site only helps if you can get to them just as fast.
The document storage process with HOLD is simpler: your PIN is active the moment you book, so you can move in the same day. After that, you store and retrieve documents yourself with fast retrieval and secure access, 24/7 PIN entry and no appointment needed.
HOLD isn’t another copy-paste self storage provider. We’re a collective of industry veterans who broke away to build something that puts people and the planet first.
133 local businesses and 8 charities trust HOLD so far, with over 100 jobs supported along the way. We’re trading now from Kings Cross, with Chiswick, Croydon and Woodford coming soon.
Archive storage is physical storage for the business records, old files and document archives you need to keep but don't use daily. It's one of several document storage solutions and archive storage services on the market, covering everything from paper documents and old invoices to historical archives you're required to retain.
For the fuller picture on managing business paperwork generally, see our guide to business document storage.
The best secure storage facilities combine controlled access, constant monitoring and individually alarmed units. HOLD pairs 24-hour CCTV with PIN-only access, so documents stay stored securely and only authorised personnel can reach them.
It depends on the record. Limited company records need at least 6 years from GOV.UK's guidance, self-employed records at least 5 years under GOV.UK's self-employed rules, and PAYE records 3 years per GOV.UK's employer guidance. Personal data has no fixed retention period under the ICO's storage limitation principle, so set your own policy with minimal disruption to how you already work.
It depends on unit size, how long you need the space, and your overall document storage needs. Use our storage unit size guide for current pricing and check our current offers before you book.
A managed records centre collects, tracks and retrieves your documents for a fee each time, often through full document management services with scanning and shredding included. With HOLD, you keep your own PIN-access unit and retrieve documents yourself, any time, at no extra cost. It's one of the more straightforward archive storage solutions in London.
Yes. Every HOLD unit comes with 24/7 PIN access, so you can collect or drop off documents on your own schedule, no courier or portal request needed. Efficient document storage means not needing anyone's permission.
While we don't technically provide climate-control, our facility is fully climate-secure. This means our storage units are perfect for document, stock, and valuables preservation. Our units maintain optimal temperature and humidity levels to protect sensitive items from damage due to environmental conditions.
